1. What basic documents must be provided for export agency?

According to the latest revised "Specifications for Filling Out Export Goods Declaration Forms" by the General Administration of Customs in 2025, the following core documents are required for entrusted agency exports:

• Legal Document:
  • The original of the agency agreement with the official seal affixed.
  • Duplicate of Business License (Pages with Legal Entity Information of Both Parties)
  • Registration Form of Foreign Trade Operators
• Trade Documents:
  • Proforma Invoice
  • Commercial Invoice
  • Packing List
• Transportation voucher:
  • Copy of Bill of Lading (B/L Copy)
  • Transportation Authorization Letter (New E-Signature Requirement Added in 2025)

II. What additional certifications are required for the export of special commodities?

In 2025, the State Administration for Market Regulation will implement regulations on three categories of goods.Electronic Certificate Management:

• Food/Cosmetics:
  • New version of the electronic health certificate (e-COO)
  • Production License Filing QR Code
• Medical Equipment :
  • Certificate for Export Filing of Pharmaceutical Products issued by the National Medical Products Administration (NMPA)
  • FDA Registration Certificate (for export to the U.S.)
• Chemical products:
  • MSDS Safety Data Sheet (must comply with GHS 7th edition standards)
  • Transportation Identification Report of Dangerous Goods

III. What new regulations require special attention during the customs declaration process?

General Administration of Customs to be implemented in January 2025Intelligent Customs Declaration System 3.0The Request:

• All declaration elements must be included.13-digit Product Intelligent Code
• The declaration of origin must be issued viaInternational Trade Single WindowOnline verification
• Wooden packaging must be provided.IPPC electronic identification traceability code

IV. What key documents are required for the tax refund process?

After the 2025 VAT reform by the State Taxation Administration, there have been significant adjustments to the tax refund documentation:

• Manufacturer:
  • Customs Export Goods Declaration Form (Tax Refund Copy)
  • Input invoice electronic information (must be verified through the Golden Tax System)
• Foreign trade enterprises:
  • Export Invoice (New Version with QR Code Anti-Counterfeiting Label)
  • Foreign Exchange Verification Form (electronic version must be uploaded simultaneously with bank statements).

V. How to Ensure Compliance of Agency Export Documentation?

Based on an analysis of foreign trade dispute cases from the past three years, it is recommended to focus on controlling:

• Contract clauses must clearly specifyResponsibility Attribution of HS Code
• Customs reportingPlace of Origin of GoodsIt must be consistent with the VAT invoice.
• The collection account must be set up in advance inregistered on therecorded

6. How to Quickly Resolve Common Data Issues?

According to the 2025 foreign trade enterprise survey data, high-frequency issue solutions:

• Document time conflict:Utilize the customs pre-declaration system to lock in the customs declaration date in advance.
• Certificate expired:Set up expiration reminders through the industry public service platform.
• Inconsistent Information:EstablishedCross-Check List for Trade Documents